Automated Invoice Processing

Reduce costs and improve efficiencies in accounts payable departments

Reduce costs through invoice approval automation and effectively managing the resolution of discrepancies.

  • Community care
  • Mental health
  • Primary care
  • Secondary care

Automated Invoice Processing

Features and benefits

  • Single point of entry for invoicing. 
  • Digitise, analyse and extract information.
  • Automated validation of invoices.
  • Faster discrepancy resolution.
  • Improve accuracy of invoicing process.
  • Remove cost and errors of manual data entry.
  • Improve relationships with suppliers.
  • Save time for accounts payable staff.

The role of accounts payable departments have changed - they are more and more becoming involved in business critical activities, such as quality assurance, policy and contract compliance as well as reporting and analysis. We are helping organisations address this by enabling them to automate the invoice process as much as they can, resulting in reduction in cost of the invoicing process and an increase in speed and data accuracy.

Why Automate?

The UK National eInvoicing Forum has calculated that savings between £4 to 6 billion can be made in the UK public sector alone by digitising and automating the invoicing process.*

By automating and digitising this process, you can dramatically improve accuracy and eliminate costly and error prone manual invoice data entry activities. Centrally storing digital documents means you can also implement relevant access controls, ensuring only authorised personnel have access to sensitive information. 

How does it work?

EMIS Health's Automated Invoice Processing solution is designed to provide a single point of entry for managing invoices received into an organisation. 

  • Suppliers can send invoices in any format, for example paper, PDF, TIFF, XML.
  • The solution uses optical character recognition (OCR) to extract information and generate a digital version of the invoice. 
  • Business validation rules check if the supplier is valid, the PO matches the supplier, and checks for duplication. Rules are customisable for your organisation needs.
  • Once validated, the invoice is stored in the finance portal document repository where relevant data can be synchronised within your finance system. 
  • If an invoice fails validation, it is marked for manual validation to enable authorised users to address discrepancies.
  • A highly intuitive search interface ensures that location of information and invoices is fast and accurate.

The diagram below shows the flow of information in the automated invoice process. 

Automated invoice process

For more information on automated invoice processing, please contact us secondarycare@emishealth.com 

 

* Source: Parliamentary Enquiry – Electronic invoicing the next steps towards digital government